Basem Conference FAQ's
Park Plaza Victoria, LDN
Nov 17 - 18, 2026
Please see below frequently asked questions broken into the following – delegate & general information, abstract and exhibitor & sponsors.
Delegate & general FAQs
What’s the cost of attending the conference?
The delegate registration fee for the 2-day event is £490.88 for members and £634.10 for non-members. There are a range of concessions on offer, e.g. early booking and student discounts. Please see the Tickets tab for details. On the evening of Day 1 (Tuesday 17 November) there is also a conference dinner which provides a relaxed setting to socialise with other attendees. Dinner tickets are £149 per person.
When will the agenda be published?
Conference stream themes, session topics, talk titles and speakers are published on this event website as they are confirmed. The full timetabled agenda will be published in the months closer to the meeting. If you are not already a member of BASEM you may request to be added to the conference mailing list to receive notifications of programme developments by email. To register simply join our mailing list via the form at the bottom of this website.
Where can I find updates on the conference?
Can I apply to speak on the programme?
The programme is carefully curated by the Educational Conference Chair and Committee, and Speakers are by invitation only. Sponsored Workshops (Gold and above) provide an opportunity for industry organisations to showcase latest products, technology and research.
Where can I find sponsorship information?
The Sponsor package options and further details can be obtained by contacting Georgie Holmes on the BASEM Annual Conference Organisational Committee via conferences@basem.co.uk or georgie@pemberleyevents.co.uk
Who can I contact for other questions?
Please email education@basem.co.uk and one of the BASEM team will be able to help you.
Abstract FAQs
I’ve submitted my abstract for review, what happens next?
Once the submission window closes, our Awards Team will check all entries to ensure they meet the eligibility criteria and rules for each award. Eligible applications are then forwarded to the Conference Awards Committee for review.
Each abstract is assessed independently by at least two committee members using a standardised scoring framework. If there is a significant difference in scores, a third reviewer will be invited to assess the submission.
After the review process is complete, the highest-scoring abstracts will be invited to present at the BASEM 2026 Conference.
Can I submit more than 1 abstract?
Yes, authors may submit up to three abstracts, provided each represents a distinct piece of work.
However, each individual may only present one abstract at the conference. If more than one of your abstracts is accepted and you wish for them all to be presented, each must have a different presenting author.
Can I submit an abstract after the closing date?
Unfortunately, we are unable to accept late submissions once the application deadline has passed.
If you miss the deadline for 2026, we encourage you to keep an eye on our social media channels for updates on the 2027 call for abstracts.
Can I submit an abstract but not for either or the awards?
Due to limited programme capacity, we are only able to accept abstracts that are submitted as part of one of the two awards. We are therefore unable to consider submissions outside of these categories.
My abstract was successfully chosen to present, what happens next?
Congratulations! If your abstract is selected, a member of the BASEM Awards Team will contact you with a presentation guide outlining all requirements for presenting at the BASEM 2026 Conference.
To confirm your place, the presenting author must register for a two-day conference ticket.
Once all presenters are confirmed, the Awards Team will provide further details, including your presentation time and on-the-day instructions.
My abstract was successfully chosen to present; can I just attend 1 day?
As the judging process takes place across both days of the conference, presentations must be represented on both days. You will be asked to confirm the presenting author’s availability for both days at the time of submission.
That said, we understand that circumstances can change between submission and the conference. If you encounter any difficulties, please contact the Awards Team as soon as possible at awards@basem.co.uk and we will do our best to support you.
Sponsorship & Exhibitor FAQs
Where can I find sponsorship package information?
The Sponsor package options and further details can be obtained by contacting Georgie Holmes on the BASEM Annual Conference Organisational Committee via conferences@basem.co.uk or georgie@pemberleyevents.co.uk
What’s the cost of exhibiting?
The BASEM Annual Conference Offers a range of price options, with entry level starting at appox £2.5k.
Can I apply to speak?
The programme is carefully curated by the Educational Conference Chair and Committee and Speakers are by invitation only. However, the Workshop stream provides an opportunity for industry organisations to showcase latest products, technology and research. Gold sponsors and above can host a workshop. Workshops slots are limited and are offered on a first come first served basis and the content is strictly subject to approval by the Chair. Workshops should be clinician led and offer educational value to the delegate audience.
When will the agenda be published?
Conference stream themes, session topics, talk titles and speakers are published on the event website as they are confirmed. The full timetabled agenda will be published in the months closer to the meeting.
Where can I find updates on the meeting?
Who can I contact
For all queries relating to the exhibition and sponsorship please contact Georgie Holmes on the BASEM Annual Conference Organisational Committee via conferences@basem.co.uk or georgie@pemberleyevents.co.uk
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